What a First Engagement Looks Like
Most organizations start with a focused pilot before committing to full deployment. Here is how we structure pilot programs to validate the approach with minimal risk and maximum learning.
How Pilot Programs Are Structured
PHASE 1
Define the pilot scope
Identify one specific training challenge, one department, and one set of success metrics. The pilot should answer a clear question: does VR training produce measurable improvement for this scenario?
PHASE 2
Build and deploy the module
A focused program with 1-3 scenarios, deployed to a defined cohort. Typical pilot timeline: 12-16 weeks from kickoff to deployment. Investment: $25,000-$75,000 depending on complexity.
PHASE 3
Measure and decide
Compare performance data from the VR-trained cohort against baseline metrics. Use the results to build a business case for full deployment, expand to additional departments, or determine that VR is not the right fit.
PILOT EXAMPLES Common Pilot Program Formats
Fall Protection Hazard Recognition
A single scenario where workers inspect a virtual worksite, identify fall hazards, and demonstrate correct protection procedures. Measured against incident rates and near-miss reports over a 90-day post-training window.
Typical scope: 1-2 scenarios, 20-50 employees, $25K-$40K
Objection Handling Practice
A set of customer conversation scenarios covering the 3 most common objections. New hires practice before their first live call. Measured against ramp time and first-quarter close rates vs. previous cohorts.
Typical scope: 2-3 scenarios, 10-30 reps, $35K-$60K
Day 1 Onboarding Module
A single onboarding scenario covering customer greeting, order process, and brand standard execution. Deployed to 3-5 pilot locations. Measured against time-to-competence and customer satisfaction scores.
Typical scope: 1-2 scenarios, 3-5 locations, $30K-$50K
Compliance Procedure Practice
Employees practice a critical compliance procedure (lockout/tagout, chemical handling, quality inspection) and generate performance documentation. Measured against audit readiness and error rates.
Typical scope: 1-3 scenarios, 30-100 employees, $40K-$75K
From Pilot to Full Deployment
If the pilot produces the expected results, we scope the full deployment: additional scenarios, additional departments, LMS integration, and nationwide rollout. The pilot data provides the business case for leadership approval of the larger investment.
If the pilot does not produce the expected results, we analyze why. Sometimes the scenario needs adjustment. Sometimes VR is not the right solution for that particular challenge. Either way, you have data instead of assumptions.
See the full development processReady to scope a pilot program?
The discovery call identifies the right pilot scope for your training challenge.